Notice of Privacy Practices

Effective Date: August 1, 2020
Last Updated: 2025

This notice describes how your health information may be used and disclosed and how you can access that information. Please review it carefully.

This is a summary of our full Notice of Privacy Practices provided to all clients at the start of services.

How We Use and Disclose Information

We may use or disclose your protected health information (PHI) for:

Treatment
To provide, coordinate, or manage your care. This may include consultation with other healthcare providers.

Payment
To obtain reimbursement for services. This may include billing systems or verifying eligibility through programs such as EAP or BHAP.

Healthcare Operations
To support the functioning of our practice, including administrative tasks, quality improvement, and care coordination.

PHI refers to any information about your health care that could identify you.

Uses Requiring Your Authorization

We will obtain your written permission before using or disclosing your information for purposes outside of treatment, payment, or operations.

This includes:

• Release of psychotherapy notes
• Sharing information with third parties not involved in your care

You may revoke your authorization at any time in writing.

Disclosures Without Authorization

In certain situations, we are required or permitted to disclose information without your consent, including:

• Suspected child abuse or neglect
• Abuse or exploitation of a vulnerable adult
• Court orders or legal proceedings
• Health oversight activities such as audits or investigations
• Situations involving serious risk of harm to you or others
• Workers’ compensation claims

Your Rights

You have the right to:

• Request restrictions on certain uses and disclosures
• Request confidential communication methods
• Access and obtain copies of your records
• Request an accounting of certain disclosures
• Receive a copy of this notice

Use of Artificial Intelligence

We may use HIPAA-compliant AI tools to assist with clinical documentation, such as treatment plans and progress notes.

• These tools are used by clinicians and do not make decisions independently
• All outputs are reviewed for accuracy
• Only de-identified or minimally necessary information is used

You have the right to:

• Ask how AI is used
• Request that AI not be used in your documentation
• Revoke permission at any time

Questions or Complaints

If you have questions or concerns about your privacy rights, you may contact:

EMDR Transformations Counseling
1355 S. Higley Rd, Building 3, Suite 108
Gilbert, AZ 85296
480-550-8340

You may also file a complaint with the U.S. Department of Health and Human Services. We will not retaliate against you for filing a complaint.

Changes to This Notice

We reserve the right to update our privacy practices. Updated versions will be provided as required.